YOU AGREE TO THE FOLLOWING TERMS AND CONDITIONS (you agree to also make sure any/all booth workers are familiar with these terms and conditions):
- SELLER’S PERMIT. Any vendor presenting items for sale is required by the State of California and Valley Center Stampede Rodeo, Inc. to obtain a temporary/permanent seller’s permit from the California State Board of Equalization. A copy of the permit must be attached and sent in with payment. Failure to provide a valid copy of a seller’s permit will result in the suspension of the contract and said contract will be considered null and void. Out-of-state seller’s permits will not be accepted. The vendor will also be required to post said permit in plain view in their booth at all times. This permit must be presented upon request. Contact the SBOE at (800) 400-7115 for more information.
- TEMPORARY FOOD FACILITY VENDOR PERMIT. Food vendors must supply a copy of a VALID San Diego County Food Vendor Permit with their application. For permit information, contact the Temporary Event Technician at (858)505-6809 or by email at fhdtempevents@sdcounty.ca.gov. Please also visit the Temporary Event Website at www.sdcountytempevents.org for more information, including FAQs and Vendor Requirements.
- USDA APHIS LICENSE. Vendors with animals on display must supply a VALID USDA APHIS Exhibitor License. NOTE: Vendors MUST receive prior approval from the Valley Center Stampede Rodeo Vendor Chairperson PRIOR to bringing any animals to the rodeo grounds.
- CERTIFICATE OF ADDITIONAL INSURED. Food vendors, carnival vendors, and vendors with animals on exhibit must name:
Valley Center Stampede Rodeo, Inc. PO Box 432
Valley Center, CA 92082
and
County of San Diego, its agents, officers, and employees County of San Diego, Risk Management Division
C/O Insurance Coordinator MS 0-76 5530 Overland Avenue, Suite 210 San Diego, CA 92123
as additional insured on their Liability Insurance Policy. Please provide a copy of the insurance certificate stating this addition with your application. Minimum liability coverage must be one million dollars ($1,000,000).
- NON-REFUNDABLE FEES. Vendor fees are non-refundable unless the Vendor Chairperson receives a cancellation notice in writing before May 1, 2026.
- SITE CLEANUP DEPOSITS/FEES. Cleanup deposits (food/beverage vendors) will be collected at check in and will ONLY be returned IN PERSON prior to departure. Vendor space(s) must be kept clean and sanitary throughout the entire event and 100% clear of debris at time of departure. Vendor is responsible for obtaining a site inspection by a rodeo staff member designated by the Vendor Chair (Martina Day) PRIOR to departing the grounds to qualify for the return of the cleanup deposit. Vendors will not be invited back if space(s) are not kept clean and sanitary during the event or are not thoroughly cleared of debris prior to departure. Additionally, a $50 Cleaning Fee will be charged to non-food vendors that do not leave their site 100% clean of debris.
- PARKING PASSES. Vendors will be issued four (4) vendor passes and two (2) parking spaces only. Names must be provided in advance. If additional passes are needed, requests MUST be submitted to the Vendor Chairperson prior to the event.
- FIRE EXTINGUISHERS. Per the Valley Center Fire Protection District: All vendors must supply a fire extinguisher at their booths (minimum of one 3A – 40: BC). Vendors will not be allowed to open for business if this requirement is not met.
- ELECTRICITY. Vendors will be provided with electricity based on the needs listed on page one of this application. No overnight electrical service will be provided. ALL VENDORS MUST USE “UL” RATED ELECTRICAL CORDS AT LEAST 100’ LONG AND ELECTRICITY MUST BE USED IN A SAFE MANNER.
- Vendor activities must only be conducted in the space designated by rodeo personnel. No displays are permitted beyond the assigned vendor space boundaries, nor can they block fire lanes or sidewalks. Valley Center Stampede Rodeo, Inc. reserves the right to restrict displays or merchandise for any reason.
- Parking of vehicles (excluding food trucks) at the booth site is prohibited. All vehicles must be parked in the designated vendor parking area.
- Vendors must keep their booth(s) setup and attended UNTIL THE POSTED END TIME FOR THE VALLEY CENTER STAMPEDE RODEO & MEMORIAL FESTIVAL. For the safety of the attendees, vendor vehicles will not be permitted to enter or leave the event grounds until attendees have completely cleared the grounds.
- Our permits prohibit the consumption of alcoholic beverages outside the designated areas. Violations of the rules by vendors will terminate this contract.
- Flags or banners may not be put up in a manner that obstructs the view of other vendor booths.
- Valley Center Stampede Rodeo, Inc. has permission to list the name of your business and/or organization on its website for the purpose of advertisement and publicity.
- Vendors will be assigned an uncovered space. Food vendors must supply a “floor” to cover the entire space (a tarp or plywood is acceptable).
- Lighting is NOT provided for each individual booth space. Vendors that need lights must indicate their needs on the online application.
- Vendors must keep their assigned space(s) clean of all trash and debris. Vendors will be responsible for placing all their trash in the designated event grounds dumpsters. Vendors are NOT permitted to place their trash in the cardboard trash containers provided for attendees.
- Dogs/animals are not permitted unless specified as a service animal. Any animal found on the event grounds, including dogs left in vehicles, will be turned over to the County’s Department of Animal Services per county ordinances.
- Valley Center Stampede Rodeo, Inc. reserves the right to refuse any application, for any reason, at any time.
- Vendors must supply their own change fund & internet connectivity.
- Vendors are responsible for their own ice. Ice may be available for purchase on the event grounds. Ice is available for purchase at several locations along Valley Center Road within one mile of the event grounds.
- We will limit the number of similar vendor types.
- Valley Center Stampede Rodeo, Inc. reserves the right to deny vendor space.
- A $25.00 fee will be applied to all returned checks.
- Applicants understand that Valley Center Stampede Rodeo, Inc. has legal possession and control of the event grounds at Star Valley Park located at 29902 Valley Center Road, Valley Center, CA 92082 during the scheduled event pursuant to agreements with the County of San Diego.
Assumption of Risk: Vendor acknowledges that rodeo and livestock events involve inherent risks, including injury from animals, uneven terrain, weather, and large crowds. Vendor voluntarily assumes all risks associated with participation.
Release of Liability: To the fullest extent permitted under California law, Vendor releases and holds harmless Valley Center Stampede Rodeo, Inc. and County of San Diego Parks and Recreation, and their directors, officers, volunteers, sponsors, property owners, agents, and affiliates (“Released Parties”) from any and all claims arising from Vendor’s participation, INCLUDING claims arising from ordinary negligence of the Released Parties.
Indemnification: Vendor agrees to defend, indemnify, and hold harmless the Released Parties from and against any claims, liabilities, damages, losses, or expenses (including reasonable attorneys’ fees) arising out of:
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Vendor’s operations
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Vendor’s products or services
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Vendor’s employees or agents
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Injury or property damage caused by Vendor
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Vendor’s breach of this Agreement
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Vendor’s violation of law
This obligation survives the Event.
Security: Rodeo may provide general event security but is not responsible for loss, theft, or damage to Vendor property. Vendor is responsible for securing its own property.
Termination: Rodeo may terminate this Agreement and remove Vendor without refund for:
Governing Law: This Agreement shall be governed by the laws of the State of California. Venue shall lie exclusively in San Diego County, California.
Severability: If any provision is found unenforceable, the remaining provisions remain in effect.
Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes prior discussions.
I/we have read this entire waiver and agree to comply with all stated terms and conditions.
